How to Optimise Office Space Layout for Better Efficiency in Noida
You will be working in the office with your co-workers for at least 40 hours per week (and 2,000 hours annually). The way you set up the area inside those four walls can influence not just how it looks but also how comfortable it is and how much work you can do. Hence, optimizing office space layout is one of the important things one should do.
Optimizing office space layout of your office involves more than just making the space more productive. According to studies, workplace design and other environmental factors have an impact on employees’ happiness, financial success, and productivity. According to Jeff Pochepan’s article for Inc.com, a poorly planned office can cause “higher stress levels, emotional rifts between departments, corporate resentment, employee bickering, mental health issues, anxiety, and even physical problems like backaches and reduced vision.” However, effectively optimizing office space layout can encourage collaboration, produce emotions of comfort and peace, give employees their own area, and increase productivity.
Rearranging a few desks isn’t enough to plan the arrangement of your office area or optimizing office space layout. Prepare yourself to choose furniture, experiment with lighting, leave some floor area free on purpose, and buy decor. You’ve come to the correct place to discover how to create an optimal environment for your business, whether you’re relocating into a new location or your current space simply needs a change. Before you make any purchases or engage the services of a professional designer, you should be aware of these tips for optimizing office space layout or your office arrangement.
- Make a plan
- Get rid of uncomfortable furniture
- Prioritise variety
- Take note of technological requirements
- Include your employees in the process
- Create spaces designed for collaboration
- Pay attention to lighting
- Create a Space Just for Relaxing
- Consider Office Temperature For Optimizing Office Space Layout
- Leave Some Spaces Open While Optimizing Office Space Layout
1. Make a plan:
Optimizing office space layout is important and one should make a plan beforehand. You should sit down and create a budget before you install a slide and buy treadmill desks for everyone to see how much these updates and modifications will cost. The next thing you need to do is decide who will be making the choices.
For optimizing office space layout, if you have the funds, you can think about hiring an interior designer; doing it yourself will be less expensive but will take more time. Finally, make sure you take into account the specific needs of your employees and business. To figure out what kind of setting your staff members prefer, may conduct a survey, show ideas for designs to, or at the very least talk with them.
2. Get rid of uncomfortable furniture:
Take into account whether keeping the furniture is even a good idea before you arrange it for optimizing office space layout. Employee health issues like back pain, carpal tunnel syndrome, migraines, and eye strain can be brought on by old or poorly designed furniture. One excellent place to start is by looking for ergonomic desk chairs. Look for chairs with adjustable height, width, and depth arm rests, swivel mechanisms, lumbar support, and padded fabric. While selecting more expensive or modern furniture you may initially stretch your budget, in the long run, it will spare employees from pain and medical expenses.
3. Prioritise variety:
Optimizing office space layout isn’t a one-size-fits-all solution, so you’ll need to take into account the space’s features, your employees’ needs, and particulars about your business. But variety should be a top priority in any office design. According to Warren Bricknell, managing director at Dale Office Interiors and co-owner of Scaletronic, “creating different workspace environments within one office adds great flexibility.” “Having quiet areas, collaborative spaces, and occasionally even fun spaces may greatly boost employee productivity. It’s about having the freedom to choose the approach that works best for the task at hand.
4. Take note of technological requirements:
Set up a time to chat with your IT department or head of engineering on the best way to optimizing office space layout so everyone can use the technology they need before you start unintentionally pushing desks away from phone jacks employees need to access. Think of things like where the printers are, where the technology is stored, how close the outlets are, where the wifi is, and where the projectors and screens will go.
5. Include your employees in the process:
According to research, when managers give their employees the liberty to design their own workspaces or decide where they want to work, they report higher levels of job satisfaction. This can be allowing your staff to optimizing office space layout, arrange the furniture in their offices anyway they think will fit, ordering the specific type of furniture they desire, or providing them with a variety of workstation options around the office complex. For instance, a worker might prefer to respond to emails in a private phone booth in the morning, but later on, go to a common room to work with colleagues.
6. Create spaces designed for collaboration:
Encourage your staff to use the collaborative areas of the office by having them stroll there. Collaborative spaces might be as simple as tables with laptops set up where several people can gather or as pleasant as a few plush seats arranged in a semicircle around a fireplace, an indoor fountain, or an artwork installation. Meeting in someone’s workplace is no longer necessary thanks to these fantastic, modern offices, and optimizing office space layout for collaboration.
7. Pay attention to lighting:
Productivity, health, happiness, well-being can all be impacted by lighting. In fact, a study by the American Society of Interior Design found that 68% of employees are unhappy with the lighting in their workplaces.
Walk around your workplace and make note of any areas that lack enough lighting that really helps with optimizing office space layout. Natural light is important, but not all spaces—particularly interior offices and cubicles—can have it. Consider purchasing desk lamps that mimic sunlight for such places or ceiling lights that simulate natural light.
8. Create a Space Just for Relaxing:
It’s crucial to take breaks, and having a comfortable workspace can help motivate employees to do so when necessary. Consider optimizing office space layout, setting up an area of the office that is free from computers and other devices used for work. People today truly desire a place to relax at work, according to Bricknell. “These spaces can be of any size or shape, but they enable employees to feel more at ease, express themselves, and work more effectively with their coworkers.”
9. Consider Office Temperature For Optimizing Office Space Layout:
Even while it might appear that office temperature and office design are unrelated, they actually are. One location can be too warm due to the sun beaming through a window, while another area might be too cold due to an air conditioner vent that is immediately above a cubicle. Even while you won’t be able to take into account every one of these factors, having some awareness of how the office’s temperature varies could still be useful.
10. Leave Some Spaces Open While Optimizing Office Space Layout:
It could be tempting to cram as much furniture as you can into the office, but doing so might make the space look cluttered and be difficult to navigate. While optimizing office space layout, consider your open area to be the resume-like white space. According to design psychologist Sally Augustin, “moderate levels of visual complexity are great: they give your mind something to do without being too busy or time-consuming.” Don’t be afraid to leave some areas empty and offer plenty of room for people to move around or gather while standing.
Conclusion
Growth must be taken into account while optimizing office space layout. How many staff do you intend to hire over the next six to twelve months, and where will their desks go? How will this increased foot traffic affect the amenities and collaborative areas? Will conference rooms be consistently reserved? So that you won’t have to remodel or reorganise your area as a result of necessity, plan your space with the future in mind. The occasional office reorganisation is beneficial and ideal, but carrying it out too frequently will cost money and take up too much time.
Let's Connect
Frequently Asked Questions (FAQ)
Ans. Tips for optimizing office space layout are-
- Make a plan
- Get rid of uncomfortable furniture
- Prioritise variety
- Take note of technological requirements
- Include your employees in the process
- Create spaces designed for collaboration
- Pay attention to lighting
- Create a Space Just for Relaxing
- Consider Office Temperature For Optimizing Office Space Layout
- Leave Some Spaces Open While Optimizing Office Space Layout