What Is Managed Office Space And How Does It Work?

Managed Office Space

But what if there was a way to make starting a new business with managed office space or running a new business less difficult? Imagine being able to concentrate on launching a company instead of

  • Exploring hundreds of Noida office spaces.
  • Keep a close eye on your balance sheet.
  • Examining and accepting long-term contracts.
  • Outfitting an office with pricey supplies and amenities.

A customised office space option that is purchased and overseen by a third-party provider is known as managed office space.

The flexibility and affordability of a flexible office space (also known as a serviced office) are combined with the management and security of a typical lease in a managed office space in Noida.

Leasing obligations are no longer in effect. When utilising managed office space, businesses just have to worry about paying the facilitator of the space.

Facilitators of managed office space are one-stop shops that take care of everything for you, from locating and setting up space to maintaining and running it in accordance with your requirements.

  • Managed Office Space– Definition
  • Traditional Office Space vs. Managed Office Space
  • Managed Office Space vs. Other Flexible Workspace Solutions
  • How Managed Offices Keep Your Business Secure
  • Branding
  • Control
  • Which Option Is Best for Your Company?
  • Managed Office Space
  • Traditional Office Space

How can you determine whether this type of space is appropriate for your company?

Think about the following:

  • Are you looking to cut costs?
  • Which would you prefer—growing and networking?
  • Do you want to ensure your business’s future?

Managed Office Space– Definition

Unlike flexible office space, managed office space is marked as an owner’s office and is not shared with other firms.

An affordable and adaptable workplace is offered by a customised workspace solution that is purchased and managed by a third-party supplier. But it also makes branding, increased control, and increased security possible.

Traditional Office Space vs. Managed Office Space

Managed Office Space

  • Lease Liability
  • Global Sourcing of Space
  • Fast move-in and delivery
  • Can be easily reconfigured.
  • Flexibility
  • Low initial investment
  • Fixed costs that include space, maintenance, and amenities.
  • Branded space
  • Custom design and layout
  • Control over how the space is used
  • Control over access and security.
  • Exclusive to your employees.


Traditional Office Space

  • Long-term lease commitments
  • Significant initial investment
  • Complete control over furniture.
  • Variable office costs.
  • Delayed move-in
  • The contractor is responsible for set up, maintenance, and utilities.
  • Locally sourced


As you can see, managed office space has all the advantages of regular office space plus the added benefits of being significantly more flexible, far less expensive, and ready to move into in less than eight weeks.

One of the key advantages for businesses is that managed office space is handled by a third party.

One of the more well-known curators of managed office space, The Instant Group, for example, customises its services to lessen the load of ensuring sure your office is operational, appropriately designed, and furnished with the necessary amenities.

A managed office space provider will take care of everything, including conducting market research, choosing the best building, designing and equipping the space to your specifications, and purchasing fixtures, furniture, utilities, and other necessities.

By doing this, companies may invest more in developing their own concepts, ideas, and productivity and spend less on capital projects for regular office maintenance.

Along with handling all of your usual office space needs, your managed office space provider will also handle any possible maintenance issues. 

Increasing productivity with the help of your company’s CAPEX could lead to better sales and more revenue, increasing the worth of your business.

To put it simply, managed office space eliminates the headaches and challenges associated with operating and maintaining an office, allowing your managers, executives, and staff to concentrate on the company’s core needs and objectives.

Here, you can help your business discover the ideal managed office space to lessen the workload.

Managed Office Space vs. Other Flexible Workspace Solutions

It mostly comes down to three core differences:

  • Privacy and security
  • Branding
  • Control

How Managed Offices Keep Your Business Secure

Compared to most other flexible workplace options, such as co-working spaces or serviced offices, managed office space offers greater privacy and security.

Co-working spaces and serviced offices are fully equipped, pre-planned workspaces that are attractive to employees of all industries and occupations.

Additionally, because these locations have such a large membership base, your business will have very little control over who uses the facilities, when they use them, or who enters the space.

Additionally, your workers might have a common area or a private office, depending on what kind of membership they have. This implies that private and sensitive information may inadvertently be accessed by others.

The IT infrastructure of a co-working space or serviced office is primarily outside the purview of your business. Because of this, there’s a chance that members of your staff will collaborate with others on a network, increasing the risk of information breaches and cyber-security issues.

The IT aspect of co-working spaces and service offices is one of the main reasons why businesses continue to turn down workspace-as-a-service solutions.

However, if your office space is managed, you will have total control over matters of privacy and security, such as who can access the facility and how your IT equipment and network are configured.


Another significant barrier preventing businesses from using serviced offices and co-working facilities is branding.

Businesses are not allowed to claim these office premises in Noida as their own. While some flexible workspace providers might make an exception in this instance, especially if a member has a private office, businesses are often only allowed to use a relatively small amount of branding.

In actuality, managed office space is exclusively offered to your firm and is completely constructed and furnished to match your specific business needs. This implies that you can mark the space whatever you like.

In actuality, managed office space providers typically work with a team within your organisation.

You may ensure that the furniture, style, and colour scheme align with the voice and image of your business by taking this action.


Because managed office space providers work with employees that are part of your business, you have more control over the workspace.

Thus, your business will be in charge of items like:

  • To whom and when is access allowed?
  • Conference and meeting spaces are offered.
  • Private and public areas (kitchens, living rooms, and open workspaces, among others).
  • The IT infra that has been put in place.
  • The environment’s aesthetics (furniture, signage, branding, and design).

Managed office space strikes the ideal blend between the security and management of traditional office spaces and the adaptability and agility of co-working spaces.

When adopting managed office space, you can benefit from plug-and-play workplace choices like co-working without having to deal with the drawbacks of privacy, security, branding, and control.

Meanwhile, managed office space allows companies to benefit from traditional office space’s features without having to deal with its main disadvantages, which include long-term leases, hidden costs, and delayed move-in.

Which Option Is Best for Your Company?

There are benefits and drawbacks associated with each of the three options: managed office space, flexible space, and traditional office space. Every option is best suited for a certain set of needs, and different companies can find that one solution is more effective for them than the other.

Managed Office Space

Businesses choose managed office space when:

  • They plan to open a satellite location.
  • Since they are entering a new market or region, they must act rapidly.
  • It is advisable to refrain from entering into long-term agreements when the future is unclear.
  • Whether starting a business or growing an existing one, cost certainty is essential to future planning.
  • An organisation’s expansion.

Traditional Office Space

  • After living in a building for a considerable amount of time, you are able to bargain for better lease terms and rates.
  • For businesses that need a sizable headquarters.
  • when a company already has a dedicated real estate team that handles all aspects of real estate strategy and management.


Globally speaking, businesses are generally gravitating toward solutions that provide greater working flexibility.

By 2023, 35 percent of office space will be flexible, predicts Instant Offices. JLL predicts that by 2030, thirty percent of corporate real estate portfolios will consist of flexible space.

Co-working spaces are a popular option for startups and entrepreneurs, but large companies that prioritise branding, IT security, and company culture have had trouble finding them.

Managed office space may support large organisations while preserving control, cost, and flexibility.

Please visit our website at www.boardwalkindia.com for additional details.

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